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How To Automate Your SEO Reporting By Directly Exporting your Leads Into Excel?

Posted by : Jitendra Singh, January 11th, 2014

How To Automate Your SEO Reporting By Directly Exporting your Leads Into Excel?

In case of any SEO professional who prefers to collect email leads from web forms, the most dreaded part comes in the end of the month, when they need to report conversion results to clients- verifying, re-verifying, downloading and exporting them to create the useful month-end report. However, there are ample of reasons to optimize the work flow to the point that it almost reduces your time to half and a project that usually takes hours is now completed into minutes. Let’s find out how to do it.

Ways to scrape leads from Gmail-

There are various ways through which you can scrape leads from gmail. Either you can shell out bucks to get a program like U Bot that will play an imperative role in automating the task without putting much effort. Also, you can get the program like Imacros and can learn how to create right macros that will then scrape from your email box. Whatever way you use, you want a definite solution that can help you in automating the task without putting much effort. There is a program on black hat world that can easily work on windows, therefore, your Mac users will need to install windows in order to use it. Though, the name sounds weird and you may be hesitate in downloading anything from black-hat websites but in fact, comments and reviews do not say anything negative.

How it works?

  • Choose the email settings which you want to use to download your emails. Then you need to choose to:, From:, Subject, and Date. Then the ‘body’ export is disabled and according to the creation of the tool, it would then result into scrapping all the HTML.
  • Then you need to enter your full email address
  • Enter the password
  • Then enter the server and port number which you wish to use
  • Decide whether or not you are interested in using a secure connection. If your email doesnot need a secure connection then make sure you are unchecking the box
  • After selection these settings, it will then save a file in email extractor folder

 Make sure you are not violating your host’s terms & conditions-

This program works favourably for other email hosts also. While, trying it make sure you are putting your applicable login details and you should be able to easily scrape email from your host. Before making use of egregious scraping on your email account, you should make sure you are carefully checking your terms of service in order to avoid getting banned from your email service. Many times, email service does not allow scrapping because it can create bandwidth issues, if you are having thousands of email to export. So, make sure that you are in fact keen to do this if you want to put a large load of use on the email services.

How to import scrapped file into excel?

After scrapping all your email as it saves as a text file, now you need to import it into excel so that it shows all tab-delimited items as columns and you can save yourself from manually copying and pasting every single one. In order to do this, you need to open up your file in excel by clicking on file>import. Then it will ask you: what type of file you are interested to import? By default, it will choose the CSV format but you can choose the text file format as our program has saved this to a text file.

Now, you need to click onto the file that you are interested to open and click on ”Get Data.” The text import wizard will give you settings to choose from. Choose the ”Delimited” option unless it is already checked by default. Then click on Next. At this step, you will see the set of delimiters that your data is having.

Technique to download leads from outlook to excellence:

Those who are using outlook, depending on the version, it can be a daunting task to get the data out of the program. Outlook features macros, that allow you to export all your data in a very short span of time in few seconds!

To sum up, by using the above methods, it is possible to curtail the time that you have spent on manually verifying and copying/pasting leads directly from your email box. The entire process will be completely automated and will make your reports impressive.

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